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For general contractors across Canada

Stop chasing workers’ comp clearances, insurance certificates and site paperwork

WSIB, WorkSafeBC, WCB or CNESST: every province’s clearance, your insurance minimums and project forms, auto-checked and attached to every Procore & QuickBooks bill.

From C$299/moUnlimited users, projects, e-signatures and storage

Book a walkthroughSee what it checks
Works withProcoreQuickBooks OnlineEmail, no PM system needed
BillClearedPreview · sample data

Subcontractor invoice #7 · SC-104

Northshore Mechanical Ltd.

HST 81234 5678 RT0001

Lakeview Medical Office

Oct 1 – 31, 2026

  • Work completed this periodC$48,500.00
  • Less 10% holdback−C$4,850.00
  • HST 13%C$5,674.50
  • TotalC$49,324.50

Attachments

  • WSIB-clearance-Northshore.pdfAttached
  • CSIO-certificate-Northshore.pdfAttached
  • Form-1000-Lakeview.pdfAttached
All three on file · ready to approve

A sample Ontario bill. Click the tabs, the checks and the switch.

Paying trades today

  • Checking the WSIB or WCB site by hand before each payment run
  • Insurance certificates sitting in inboxes, read line by line against your minimums
  • Form 1000s, CORs and sworn declarations in a binder at the site trailer
  • Finding out at year end that a clearance lapsed months ago

Paying trades with BillCleared

  • Every bill shows its clearance, certificate and Form 1000 before approval
  • Dates read off the documents, and renewals requested before they run out
  • Anything lapsed or missing is flagged before the cheque or EFT goes out
  • One packet per trade when a client, insurer or auditor asks

Coverage

Pick your province. See what gets tracked.

Every province and territory has its own workers’ comp board and its own rules for when a clearance is pulled. BillCleared follows the one where your project is.

Tap a province on the map.

WSIB

In Ontario, BillCleared tracks

  • WSIB clearance certificateUp to 90 days; most end on the 20th of Feb, May, Aug and Nov

    Needed before work begins and for as long as the trade works, or you can be liable for its unpaid premiums. WSIB ↗

  • Form 1000Once per project

    Each employer completes it before starting work at the project, and a copy stays at the project. O. Reg. 213/91 ↗

  • Working at Heights training3 years, per worker

    Training records for workers who use fall protection, with the expiry date tracked. Ontario.ca ↗

  • COR from IHSA3-year cycle

    Certificate of Recognition for the trade’s safety program, kept with its issue and expiry dates. IHSA ↗

In every province and territory

  • Certificate of insuranceEach policy term

    CGL, automobile and umbrella read off the CSIO or broker certificate and compared with your minimums, per project or company-wide. CSIO ↗

  • GST/HST numberWhen the trade is added

    Business number and RT account recorded, with a link to the CRA registry to confirm it. CRA registry ↗

  • Statutory declarationAt holdback release

    Your own CCDC 9A or 9B, sent to the trade, sworn before a commissioner and uploaded back. OAA ↗

Features

Everything your province asks for, checked on every bill

BillCleared keeps each trade’s clearance, insurance certificate and project documents current, and puts them on the bill where your team approves payment.

Workers’ comp clearances

A current clearance behind every payment, in every province

WSIB in Ontario, WorkSafeBC in BC, WCB across the Prairies and Atlantic Canada, CNESST in Quebec. Each board works differently: quarterly certificates, a letter for every payment, an attestation at the end of the contract. BillCleared follows the board for the project’s province.

  • Validity dates and certificate details read from the certificate or letter
  • Renewals on each board’s own calendar, like Ontario’s quarterly dates
  • A fresh clearance requested before each payment where the board works that way
  • A bill outside a valid clearance is flagged before approval

WSIB clearance certificate

Northshore Mechanical Ltd.

Valid
Certificate number
C1049-882314
Account status
Good standing
Valid to
Nov 20, 2026
Days left
10
Renewal request
Goes out Nov 6, 2026
Attached to 2 bills this monthSample data

CSIO certificates

Every insurance certificate read and compared with your minimums

Upload a CSIO certificate of liability insurance, or have the trade or their broker send it. AI reads every policy line and compares it with the minimums you set, and a person on your team records the decision.

  • CGL per occurrence and aggregate, automobile, umbrella and excess
  • Additional insured and waiver of subrogation where you require them
  • Each policy’s own expiry date, with the earliest one tracked
  • Minimums for the whole company, one project or one trade
CSIO certificate of insurance ↗

CSIO certificate of liability insurance

Northshore Mechanical Ltd. · read by AI, reviewed by your team

Meets minimums
CGL per occurrence
C$5,000,000 · min C$2M
CGL aggregate
C$5,000,000 · min C$4M
Automobile
C$2,000,000
Umbrella
C$5,000,000
Additional insured
Your company
Earliest expiry
Jun 30, 2027
Reviewed by A. Patel · Nov 3, 2026Sample data

Project documents

Project-by-project paperwork, from every trade

Form 1000s in Ontario, COR certificates where owners ask for them, statutory declarations at holdback release. Request a document once per project from every trade on it, and see straight away who hasn’t sent theirs.

  • Requested from each trade when they’re added to a project
  • Missing documents show on the project roster
  • Sworn documents: the trade downloads, swears before a commissioner and uploads
  • Attached alongside the trade’s bills for that project

Form 1000 · Registration

Lakeview Medical Office

On file
Employer
Northshore Mechanical Ltd.
Project
Lakeview Medical Office
Received
Sep 12, 2026
Requested
Sep 10, 2026 · 1 reminder
Kept with the projectSample data

E-signature

Unlimited e-signatures, on any document

Subcontracts, change orders, safety acknowledgements, your own forms: upload any PDF, place the fields and send it. The trade signs from their phone, and you countersign when it needs both.

  • Unlimited documents and signers on every plan
  • Email-verified signers, a full event history and a signature certificate
  • Trade signs first, then your assigned signer countersigns
  • Save it as a template and send it to many trades at once

Subcontract agreement

Northshore Mechanical Ltd. · Lakeview Medical Office

Signed by both
Sent
Nov 2, 2026
Trade signed
R. Singh · Nov 3, 10:14 AM
Countersigned
A. Patel · Nov 3, 2:02 PM
Email verified
Yes
Signature certificate
Attached
Envelope ID on every pageSample data

Document storage

Unlimited storage for every trade document

Every certificate, clearance, licence, contract and sworn declaration in one place, per trade and per project, with every version kept. No storage cap and no per-document charge.

  • No storage cap and no per-document fees
  • Every version kept, with who uploaded it and when
  • Find any document by trade, project or name
  • Download a trade’s full packet in one click

Northshore Mechanical Ltd.

Documents on file

38 files
Certificates of insurance
6 files
WSIB clearances
9 files
Form 1000s
4 files
Subcontracts and change orders
12 files
Safety and training
7 files
Download the full packetSample data

Procore & QuickBooks

Checked where you approve the bill

When a subcontractor invoice or direct cost lands in Procore, or a bill lands in QuickBooks Online, BillCleared matches it to the trade and project, attaches the current documents and flags anything that isn’t.

  • Procore subcontractor invoices and direct costs
  • QuickBooks Online bills
  • Holdback carried as billed, never recalculated
  • No PM system? Run it by email on its own

Payment run · Nov 14, 2026

6 bills from 5 trades

2 flagged
Northshore Mechanical · #7
Ready
Lakeshore Glazing · #3
Ready
Brampton Drywall · #5
Ready
Kingsway Electric · #4
WSIB expired
Halton Concrete Forming · #2
CGL below minimum
Flagged trades were sent a request automaticallySample data

Dashboard

Every trade on every project, on one screen

See who is clear to pay, what is about to lapse and what is missing. Each row opens the trade’s documents and history.

Lakeview Medical Office · 5 trades

Sample data
TradeWSIB clearanceCSIO certificateForm 1000Bills this month
Northshore Mechanical Ltd.HVACValid to Nov 20Meets minimumsOn file2 cleared
Brampton Drywall Inc.DrywallValid to Nov 20Meets minimumsOn file1 cleared
Kingsway ElectricElectricalExpired Aug 20Meets minimumsMissing1 flagged
Halton Concrete FormingConcreteValid to Nov 20CGL C$1M < C$2MOn file1 flagged
Lakeshore GlazingGlazingValid to Nov 20Auto ends in 21 daysOn file1 cleared

For the people you pay

Nothing for your trades to install

Trades get an email with a secure link and upload from their phone. There’s no account or password to set up.

  • Polite reminders go out on weekdays until the document is in
  • They see exactly what’s missing and why
  • Their questions come straight back to your team
  • Renewals are requested before the old document runs out
Secure link

Your company via BillCleared

Lakeview Medical Office needs a new WSIB clearance

Your clearance on file ends Nov 20, 2026.

Upload the new certificate as a PDF or a photo.

Upload clearance

No account or password needed

Built in

The rest of the paperwork, handled the same way

T5018 vendor records

Keep trade names, addresses and tax identifiers together for your T5018 preparation. Tell us how your team checks GST/HST registrations today during your walkthrough.

Any document with an expiry

Trade licences, safety training, TSSA certificates: store them, and renewals are requested before they expire.

Automatic reminders

Weekday reminders to trades until they answer, so nobody on your team has to chase.

One daily email

A morning summary of what needs you, what came in and what expires soon. Urgent items arrive right away.

Audit log

Every upload, review, request and change recorded with who did it and when. Export it as CSV or PDF.

Unlimited users and projects

Bring project managers, accounting and site staff. You pay for active trades only.

Two-step sign-in

Authenticator apps, emailed codes and passkeys, and you can require them for your whole team.

How it works

Three steps, on every bill

  1. 01

    A bill comes in

    A subcontractor invoice or direct cost lands in Procore, or a bill in QuickBooks.

  2. 02

    Its paperwork is checked

    The trade’s current WSIB clearance, CSIO certificate and Form 1000 are matched to the bill’s date and project.

  3. 03

    Files attach, gaps show

    Current documents attach to the bill. Anything missing or expired is flagged before you pay, and the trade is asked for it.

Pricing

Priced by active trades, nothing else

Only trades you’re actively working with count. Archive a trade when the job is done and its spot frees up; its records stay.

Up to 25 trades

C$299/mo

or C$2,990/yr billed annually (2 months free)

Book a walkthrough

Up to 50 trades

C$450/mo

or C$4,500/yr billed annually (2 months free)

Book a walkthrough

Up to 100 trades

C$600/mo

or C$6,000/yr billed annually (2 months free)

Book a walkthrough

More than 100 trades: +C$150/mo for every 50 more. Prices in CAD.

Every plan includes

  • Every province and territory
  • Workers’ comp clearance tracking
  • Insurance certificate checks
  • Project documents and Form 1000s
  • Unlimited e-signatures
  • Unlimited document storage
  • Procore and QuickBooks Online
  • Unlimited users and projects
  • Automatic reminders and renewals
  • Audit log and exports
  • Two-step sign-in

FAQ

Questions we get

Do we need Procore or QuickBooks?

No. BillCleared works on its own by email. Connect Procore or QuickBooks Online and the documents also attach to each bill there.

Which provinces do you cover?

All ten provinces and three territories. Pick yours in the Coverage section to see what’s tracked; a project follows the rules of the province it’s in, so trades working across provinces are handled job by job.

Is there a French version?

Not yet. The interface and emails are in English today.

How are clearance and policy dates checked?

Dates are read from the documents your trades upload and compared with each bill’s date and project. A person on your team records the final review.

What do our trades need?

Just an email address. They upload from a secure link on their phone or computer, with no account and no password.

Does BillCleared decide whether a trade is compliant?

No. It compares documents with the requirements you set and shows you what’s missing or expired. Your team makes the call, and BillCleared gives no legal or insurance advice.

What does it cost?

From C$299/mo for up to 25 active trades, priced only by active trades. Every plan includes every feature, unlimited users, projects and documents. Annual billing is ten times the monthly price.

Who runs BillCleared?

BillCleared is operated by Sublien LLC, which builds compliance software for general contractors.

How do we get started?

Book a walkthrough below and we’ll set it up on your own trades and bills.

Book a walkthrough

We’re onboarding a first group of Canadian general contractors. Leave your details and we’ll set up a 15-minute walkthrough on your own trades and bills.

From C$299/mo

Unlimited users, projects, e-signatures and storage